How to Reach us

To make it easy for prospective students, parents, and other stakeholders to reach your polytechnic college, it’s important to provide clear and accessible contact information across various platforms. Here’s a guide on how to effectively present your contact details and facilitate communication:

1. Contact Information on Website

1. Contact Page

• Dedicated Page: Create a dedicated "Contact Us" page on your college website with all relevant contact information.
• Details:Include contact details such as phone numbers, email addresses, and office hours.

2. Contact Form

• Online Form: Provide an online contact form where visitors can submit inquiries directly through the website.
• Form Fields: Include fields for name, email address, phone number, and a message area.

3. Map and Directions

• Location Map: Embed a Google Map or similar map service to show the college’s physical location.
• Directions:Provide written directions or landmarks for ease of finding the college.

2. Email Communication

1. General Inquiries

• Email Address: Provide a general email address for inquiries, e.g., gdpbihiya@gmail.com.
• Specific Departments: Include email addresses for specific departments (e.g., gdpbihiya@gmail.com, placement.gdpc@gmail.com).

2. Automated Responses

• Acknowledgement: Set up automated email responses to acknowledge receipt of inquiries and provide expected response times.

3. Phone Communication

1. Phone Numbers

• Main Line: Provide a main phone number for general inquiries.
• Direct Lines: Include direct phone numbers for key departments (e.g., Admissions Office, Academic Departments).

2. Office Hours

• Business Hours: Clearly state office hours for phone support and availability.

4. Social Media

1. Profiles and Pages

• Social Media Accounts: Create and maintain profiles on popular social media platforms (e.g., Facebook, Twitter, LinkedIn).
• Contact Info: Include contact information and links to the website on social media profiles.

2. Direct Messaging

• Interaction: Allow and encourage direct messaging for quick inquiries and interactions on social media.

5. Physical Mail

1. Mailing Address

• Address: Provide the college’s mailing address for official correspondence, including applications, documents, and inquiries.

2.Attn: Specific Department

• Departmental Address: Include instructions to address mail to specific departments or offices if needed.

6. In-Person Visits

1.Reception Desk

• Welcome Area:Ensure the reception desk or welcome area is staffed during business hours to assist visitors.
• Visitor Information: Provide brochures or informational packets about the college.

2. Campus Tours

• Tour Scheduling: : Offer options for scheduling campus tours, including online booking and contact information for tour coordination.

7. Additional Channels

1.Text Messaging

• SMS Alerts: Provide an option for receiving updates or alerts via SMS for important announcements or reminders.

2. Live Chat

• Chat Feature: Implement a live chat feature on the college website for real-time support and inquiries.

8. Outreach and Promotion

1.Marketing Materials

• Brochures and Flyers: Distribute brochures and flyers with contact information at educational fairs, community events, and in local businesses.

2.Community Engagement

• Local Events: Participate in community events and local outreach programs to provide contact information and engage with potential students and their families.